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EU PARTNERSHIP MANAGER (humanitarian aid portfolio)

Plan International EU Office
Brussels, Belgium

Status: Full-time (5 days/week, 37.5 hrs.)
Duration: Permanent position
Preferred starting date: 14th January 2019

About Plan International

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood. We believe in the power and potential of every child and gender equality. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing all children and especially girls. We are active in over 80 countries across the world.

The purpose and ambition of Plan International EU Office is to advance children’s rights and equality for girls in particular in the EU’s external action. In line with Plan International’s Global Strategy, One Million Reasons, and the EU Office’s 5-year strategy, we will contribute to ensuring that 100 million girls learn, lead, decide and thrive. We work with the EU in its three roles as a donor, policy-maker and promoter of human rights.

Role Specification

This role is a strategic position in positioning and contributing to the EU Office and Global Plan international strategies on Humanitarian aid and Humanitarian-Development Nexus.

The purpose of the role is to support the Plan International EU Office (EUO) by achieving the Disaster Risk Management (DRM) objectives of the Office as set out in the 5-year strategy 2017-2022.

Plan International is a global leader for promoting gender equality and protecting girl’s rights in disaster and conflict settings, working at the nexus of development and humanitarian efforts. Over the years, Plan International has scaled up its humanitarian work and operations, and is now recognized as one of the global leaders in child-centered DRM. Plan works in partnership with the world’s largest humanitarian donors, including the EC Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO) through the Framework Partnership Agreement (FPA) of 8 Plan National Organizations (NOs) with ECHO.  

Since mid-2015, Plan International EU Office acts as the Global Account Management (GAM) holder for ECHO on behalf of Plan International. As such, the EU Office oversees the overall engagement strategy with ECHO and steers the fundraising process, aiming to maximize the income’s potential for Plan as a whole and to influence the EC around Plan priorities and approaches on DRM.

Key Responsibilities

  1. Contribute to the overall partnership development between Plan International and the EU institutions (in particular the EC), by leading the strategic engagement on humanitarian aid:
  • Contribute to implement EUO office’s strategy;
  • Contribute to develop and implement EUO’s funding strategy and its monitoring;
  • Manage and coordinate the overall implementation of the ECHO GAM’s logic of intervention  operational plan, by ensuring to achieve the objectives as per key performance indicators of the approved Business Case;
  • Lead to reinforce strategic partnerships between Plan International and the EU institutions involved in humanitarian aid, both at Brussels and at Country Office (CO) levels;
  • Supervise and steer the engagement approach with ECHO of lead NOs & COs in respective countries/regions;
  • Monitor and analyse relevant EU humanitarian aid trends and donor intelligence [i.e. the development-humanitarian aid nexus, Grand Bargain, securitization of migration, etc.], and provide strategic advice on how to create/pursue partnership opportunities, potential impact and mitigation measures [i.e. taking part to the internal Task Force on Brexit];
  • Develop/fine-tune systems and tools for disseminate/share information, communicate and engage with the EC on strategic/policy and operational issues as relevant across the organization;
  • Coordinate closely & regularly with the other EU Partnership Manager working on development funding to steer respective GAMs in a complementary way and maximise opportunities with EU Trust Funds.
  • Liaise and collaborate with Offices and personnel across the Federation as relevant and required to pursue the objectives of the GAM and contribute to the EUO office strategy.
  1. Develop effective systems and processes to support efficient implementation & management of humanitarian aid grants:
  • Lead the efforts to ensure greater collaboration among European NOs holding a FPA with ECHO and COs in countries of ECHO operations;
  • Monitor, analyse and report on FPA requirements, application and implementation procedures, and provide technical support to NOs to comply with those at all stages of Project Cycle Management;
  • Monitor, analyse and report on Education in Emergencies, Adolescent girls in crisis and Child Protection in Emergency in ECHO’s policies, budget allocations and priorities;
  • Implement efficiently a coordination system among NOs aiming to maximize funding opportunities and institutional learning by developing features on the basis of experience, ECHO’s expectations and performance of the account;
  • Provide advice and support on proposal development and grant management as per needed and required;
  • Develop and disseminate capacity-building tools, but also briefing papers on ECHO compliance and operational thematic/s;
  • Contribute to facilitate project inception workshops and trainings as needed and required.
  • Steer the work of the ECHO GAM Technical Committee, by ensuring the application of the principles of the GAM and adapting to changes and raising needs as appropriate;
  1. External Networking & Outreach
  • Represent and profile/position Plan Federation as a leading humanitarian actor in relevant NGO networks, such as VOICE [in particular the FPA Watch Group and Task Force, DRR Working Group, Grand Bargain Task Force];
  • Represent Plan Federation and EUO at meetings or events with EU institutions, in particular the EC, and other external stakeholders as relevant;
  • Represent the EUO in networks and meetings within Plan Federation as relevant to the role and as mandated by the Head of Office.
  • Participate in training and other activities as required;
  • Perform other tasks as per requested by the Head of Office/EU Representative;
  • Ensure that all tasks undertaken on behalf of Plan Federation, either externally or internally, are executed in accordance with the overall aims of the Federation and in line with organizational policies and procedures.

Profile Sought

1. Knowledge & Experience

  • MA or equivalent in a relevant field (i.e. European Studies, Human Rights, Political Sciences);
  • At least 5 to 7 years professional related experience;
  • Understanding of the EU institutions and its decision-making processes;
  • Good knowledge of the EU’s interests, external relations policies and trends;
  • Solid experience in leading institutional donor strategies, including the EC;
  • Proven track record in raising significant funds from major institutional donors, including the EC.
  • Experience of managing EC grant contracts is an asset;
  • Experience in managing diversified teams;
  • Network/relationship management experience, preferably with EC personnel (with personnel of other EU institutions will be an asset);
  • In-depth understanding of contemporary issues relating to humanitarian crises and emergency response in complex and less complex environments, child rights, in particular girls rights, child protection in emergencies and education in emergencies.

2. Skills & Personal Qualities

  • Fluent in oral and written English and working knowledge of French; Spanish is an asset;
  • Excellent communication, networking, consensus-building and inter-personal skills;
  • Self-starting and self-organizing skills, capability to work equally autonomously and as part of a team, and to lead others when required;
  • Commitment to Plan Federation’s vision and mission;
  • Constructive, collaborative and diplomatic approach;
  • Capacity to work in a multi-cultural environment;
  • Ability to meet deadlines and perform well under pressure;
  • Willingness to travel, including to remote and conflict areas if necessary.

Working Conditions

Based in: Brussels, Belgium (Plan International EU Office, Galerie Revenstein 27, 3rd floor.)

Duration: CDI (Belgian permanent contract)

Status: Full-time (5 days = 37.5 hrs./week)

Salary: Based on experience

Benefits: 20 legal holidays + 4 PLAN holidays, pension scheme (VIVIUM), life assurance cover, hospitalization and outpatient cover (DKV), meal vouchers, work-related public transport costs

Travel: Yes, travel might be necessary depending on need, within or outside Europe, including to projects, operations

Reporting: The position reports to the Head of Office/EU Representative, Plan International EU Office

How to apply

If you meet the skills requirements above and are interested in applying for this post, please send your CV (no Europass) and cover letter to with “Application: EU Partnership Manager (ECHO)” in the subject.

Deadline for applications is the 29th October 2018 at 23:59, Local Time in Brussels, Belgium.

Applications received after the deadline will not be reviewed. Please note that only shortlisted candidates will be contacted.

Visa/passport requirements: must currently hold the independent right to live and work in Belgium and be prepared to ensure that right remains throughout the scope of the contract.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People Policy. Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with. Plan International believes that it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 

Plan International is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage women, minorities, individuals with disabilities or members of other underrepresented groups to apply.