Venue : Accra, Ghana
Workshop dates: 15th to 19th February 2016
Expected Duration of Assignment: 8 days (12th to 19th February 2016).
Overview of the workshop: The ACCP is a very important, and complex, project, as it focuses on child rights in Africa at the highest levels through collaboration between African and International NGOs and the African Union Commission.
The role of the consultant is to facilitate and manage a consultative process involving multiple stakeholders to review project progress during the first year and plan for the second year of the ACCP bridging period. Additionally, in relation to the anticipated phase two of the project, develop a roles and responsibilities matrix and coordinate capacity building initiatives amongst the Consortium members on selected thematic areas.
The African Children’s Charter Project will hold a 5 day Project review and planning workshop which will be held on from the 15th to the 19th February 2016 in Accra – Ghana. This workshop will involve the project consortium partners namely Plan International, ACPF, Save the Children Sweden, the Community Law Centre and the Institute of Human Rights and Development in Africa; together with two representatives from the African Committee of Experts on the Rights and Welfare of the Child (‘ACERWC’) and three representatives from the ACERWC secretariat in Addis Ababa, Ethiopia. All the six organizations have agreed to form a partnership and entered into a Memorandum of Understanding with Plan SNO to work in a consortium to maximize the impact of their work in the context of the African Children’s Charter Project (‘the Project’) funded by SIDA. Plan RESA who is legally accountable to Plan SNO for the effective implementation of the Project has already signed partnership agreements with each of the partners above. The Project agreements specify specific project activities and resources which each partner will implement and use respectively as part of the Project consortium.
The purpose of the workshop is to undertake a strategic review of the progress of the African Children’s Charter Project during since the start of the bridging period (2015-2016) through a consultative process involving multiple stakeholders (Consortium partners, ACERWC and its secretariat). The workshop will also conduct capacity building sessions in key thematic areas including gender and how it can be mainstreamed in the current period, working in consortia and child protection. Moreover, preliminary plans towards the anticipated second phase of the project will be discussed and paid out.
The workshop objectives include;
A review of successes, lessons and areas needing improvement since the project’s bridging period as well as finalization of the partnership guidelines;
A review of progress implementation in 2015 and develop an implementation plan for 2016;
A review of the recommendations as contained in the management letter of the final evaluation of the project: 2011 – 2014 and assess level of implementation.
A review of the draft M&E framework for the project
Capacity building for the Consortium in areas including- Gender programming, working together as a consortium and child protection.
Undertake a situational analysis and develop milestones for phase two of the project.
Scope of work: The objective of this consultancy is therefore to facilitate a strategic planning and priority setting workshop and to synthesize the proceedings into an implementation work plan for the second year of the ACCP bridging period. The work plan will highlight and emphasize themes of common interest to ACCP consortium partners. The facilitator, in consultation with the Project Coordinator, will prepare the workshop programme, facilitate the workshop and produce workshop documentation.
Specific tasks include:
Design a process for facilitating the workshop to generate agreed outputs.
Work with the Project Coordination Team to develop a workshop program and working documents
Facilitate the workshop
Support in the review of the workshop proceedings and prepare an edited workshop report.
Technical proposal: activities and duration: In line with Terms of Reference, we propose 8 days of facilitation and consultancy work as follows:
1 day preparation (non-consecutive): 12th February 2016: to discuss and refine the agenda with the Project Coordinator and other stakeholders as necessary; gather any necessary materials; and review project documents and any last minute preparations for the workshop
5 days facilitation of workshop: Monday 15st to Friday 19th February 2016.
1 day post-workshop support: Saturday 20th February 2016: to wrap up and begin documenting the workshop proceedings.
1 day (non-consecutive): to support the Project Coordination Team to review and produce the workshop report.
Inputs: This will be a workshop set-up & equipment that will include: Cabaret style seating with 5 seats per table; a flipchart stand and flipchart paper for each table + 1 for the facilitator; laptop projector and screen and an inkjet printer, paper and spare cartridges.
The costs of the above inputs will be borne by Plan RESA and included in the venue hire costs. The consultant will bring any additional stationery material (e.g. pens, post-its, blue tack) and there will be no charge for these.
Expertise: A lead consultant who will be experienced in strategic planning, formulation and management for child rights programmes and institutions in Sub-Sahara Africa will be hired to lead the process. The successful bidder will have a minimum of a master’s degree in a relevant field and at least five years of professional experience in strategic planning and management. Plan International, therefore, invites qualified individual consultants with the required expertise and experience to bid for the consultancy described in these terms of reference.
Procedures for Submission of Expression of Interest:
Interested applicants should submit to Plan International their technical and financial proposals including: Confirmation of the requirements of the Terms of Reference; Curriculum vitae and statement of capability; Brief outline of consultant’s approach and methodology to achieve the assignment requirements; Work plan for the assignment. The proposal should cover all aspects of preparation, facilitation and support for the final report as described above and Proposed fees stating the net of tax and the total gross total figure. It should also indicate all other expenses that will be billed at cost with supporting receipts as per Plan’s expenses policy.
All proposals must be submitted to the following address: AULiaisonoffice@plan-international.org no later than December 1st 2015, 17:00hrs Addis Time.