Job Title: EU Partnership Manager (DevCo)
Reporting to: Head of Office
Line management responsibility: EU Partnership Officer and EU Partnership Assistant
Based in: Brussels, Belgium (Plan International EU Office)
Status: Full time (5 days/week, 37.5 hrs)
Salary: dependent on experience
Benefits: 24 days holiday, pension scheme, Life Assurance cover, hospitalisation and outpatient cover (DKV), meal vouchers, yearly transport pass.
About Plan International
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing all children and especially girls. We are active in over 70 countries across the world.
The Plan International EU Office is the Global Account Manager for EU development cooperation (DevCo) on behalf of the Plan International family. As such, we work together with 11 European national organisations of Plan International and our 52 programme countries around the world. The EU Partnership Manager oversees the fundraising process and the engagement strategy with the EU, focusing primarily on DevCo. Her/His role is to maximise the funding potential for Plan International as a whole and to influence the EU regarding Plan International’s priorities and approaches. S/He is responsible for ensuring that there is a coherent and well-managed approach to the EU, presenting a “One Plan” face to the donor. This position is designed to ensure that Plan International is effective and efficient in its fundraising (and influencing) with the EC, and that it has effective and contractually compliant systems and processes to deliver any programme and manage any contract.
Strategy: to lead Plan International’s EU resource mobilisation and engagement strategies, setting strategic priorities and monitoring its overall implementation:
- Contribute to Plan International’s EU funding strategy.
- Contribute to Plan International’s EU engagement strategy.
- Coordinate Plan International’s work around European Pool Funds.
- Implement the DevCo Global Account Management (GAM) action plan.
- Lead on a strong and strategic partnership between Plan International and the EU institutions, including with EU Delegations through Plan International’s Country Offices.
- Monitor and analyse relevant EU development trends and donor intelligence, and provide strategic advice to Plan International on possible impact and ways to adapt.
- Provide strategic advice to Plan International’s National Organisations and Country Offices on which EU opportunities to prioritise and pursue, and which proposals to submit.
- Develop clear protocols for sharing information, communicating and engaging with the EU in strategic and policy issues across the organisation.
- Monitor, analyse and report on Plan International success rate with EC thematic and geographic budget lines, including return on investment and comparison with peer NGOs.
Implementation: to set up effective systems and processes to assist Plan International’s implementation & management of EC contracts to high levels of professionalism and consistency, across the entire grant cycle
- Lead efforts to ensure greater coordination and collaboration among Plan International European members on EU funded proposals.
- Monitor, analyse and report on relevant donor requirements, in particular EC Financial Regulation, application and implementation procedures.
- Monitor, analyse and report on children’s rights and gender mainstreaming in relevant EU’s budget lines.
- Identify funding opportunities for activities relevant to Plan International’s work and keep Plan International entities regularly informed to facilitate access to these resources; in particular, regular updates on upcoming calls, monitor geographic and thematic allocations (global and in-country calls).
- Provide advice and assistance to Plan International entities on proposal preparation and management of EC grants including contacting relevant EC officials in Brussels, providing technical advice on proposal writing and on EC contract compliance (it does not include the actual writing of proposals).
- Organise an annual EU Grants Meeting for Plan International.
Capacity-building: to strengthen capacities of Plan International staff in accessing and implementing EU grants
- Develop capacity-building tools, mainly training material, but also briefing papers on contract compliance issues and EU funding modalities.
- Deliver trainings and support EU grant inception workshops.
Networking & Outreach
- Represent Plan International EU Office in relevant NGO networks such as CONCORD, in particular Hub 3: “Promoting Civil Society Space”.
- Chair the Funding for Human Rights and Democracy working group of the Human Rights and Democracy Network (HRDN).
- Represent Plan International EU Office and NGO networks at meetings or events with EU institutions and other external stakeholders.
- Represent Plan International EU Office in all relevant grants and programmes networks within the organisation.
- To manage sub-contracted consultants for grants work providing inputs and ensuring that all contractual obligations are fulfilled.
- To support Plan International EU Office’s branding in a consistent way.
- To contribute to the advocacy strategy of Plan International EU Office through programmatic advocacy on key themes.
- To keep abreast of the current development and funding trends.
- To work cooperatively and supportively with Plan International EU team and other Plan International entities.
- To ensure that all activities undertaken on behalf of Plan International, externally or internally, are executed in accordance with the overall aims of the organisation and in line with Plan International's policies and procedures.
- To participate in training and other activities as requested by the organisation.
1. Experience and Knowledge
- MA or equivalent in a relevant field (Development, European Studies, Human Rights, Political Science, etc.).
- At least 7-10 years professional related experience.
- Solid experience in leading institutional donor strategies, including the EU.
- Proven track record in raising significant funds from major donors, including DevCo.
- Understanding of the EU institutions and its decision-making processes.
- Good knowledge of the EU’s interests, priorities and compliance mechanisms.
- Proven expertise in EU external relations, policies and trends.
- Understanding of gender equality an asset.
- Experience in facilitating trainings and workshops.
- Experience of managing EC grant contracts an asset.
- Fluent in oral and written English. French & Spanish a distinct asset.
- Proven managerial skills.
- Proven strategic relationship & networking skills.
- Proven problem-solving and strategic planning capability with creative skills to support the development of strong proposals.
- Excellent organisational skills and capacity to shift priorities in a very short time.
- Excellent communication, networking, and inter-personal skills.
- Innovative and creative thinking in relation to programmatic advocacy.
- Excellent coaching, training and facilitation skills.
- Good knowledge of computer tools.
3. Personal Qualities
- Independent professional able to lead a small team to contribute to the overall goal of the organisation.
- Flexible, willing to share information and to take up various tasks as appropriate in a small office.
- Manages all relationships inside Plan International and outside constructively, diplomaticly and with discretion.
- Sense of service for other Plan International staff and the Plan International Europe Board.
- Capacity to work in a multi-cultural environment.
- Ability to meet deadlines under pressure.
- Willingness to travel.
How to apply
To apply for the post, please send your CV (max 3 pages, no photos, no Europass) and a single-page letter outlining the skills and approach that you would bring to the post, as well as your self-assessment against the requirements and competencies, to EUORecruitment@plan-international.org by midnight CET on 10th January 2018, with the title “EU Partnership Manager” followed by your name. Short-listed candidates will first be invited for a phone interview on 17th or 18th January, followed by a face-to-face interview in Brussels with final candidates during the week of 22nd January. We regret that only short-listed candidates will be contacted.