EU Resource Mobilisation Coordinator
Plan International EU Office, Brussels, Belgium
Duration: 2 year fixed term contract
Preferred starting date: As early as possible
Function title: EU Resource Mobilisation Coordinator
Administratively reporting to: the Coordinator will be line-managed by and report directly to the Head of Office and EU Representative of the Plan International EU Office.
Reporting to: Fabian Boeckler, Programme Director, Programme Department, Plan International Germany (GNO).
Type or role: Matrix management is envisaged for this role - technically and day-to-day operationally, as well as line management support, will be provided by Plan Germany´s Programme Director.
Status: 2 year CDD. Full-time (5 days/week, 37.5 hrs.)
Based in: Brussels, Plan International EU Office.
Net Salary: A competitive salary is available for this position.
Plan International is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We strongly encourage women, minorities, individuals with disabilities or members of other underrepresented groups to apply. In addition, if you do not meet all the requirements and are very interested in the position, you can still apply by letting us know what you would bring to the work of Plan International.
About Plan International
Plan International (PI) is a rights-based development and humanitarian organisation working for equality for girls and better lives for all children. We are independent of government and have no political or religious affiliation. We support children’s rights from birth until they reach adulthood. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing all children and especially girls. We are active in over 80 countries across the world.
The purpose and ambition of the Plan International EU Office (EUO) is to advance children’s rights and equality for girls in particular in the EU’s external action. In line with Plan International’s Global Strategy, One Million Reasons, and the EUO’s 5-year strategy, we contribute to ensuring that 100 million girls learn, lead, decide and thrive. We work with the EU in its three roles as a donor, policy-maker and promoter of human rights.
The main objective of this role is to support and coordinate the resource mobilisation of Plan International, with a focus on EU funding and respectively contribute to an increase in Plan International’s success rate with the EU as well as other institutional donors.
The EU Resource Mobilisation Coordinator’s main tasks are as follows:
- Resource mobilisation with focus on EU funding both for development and humanitarian projects (DG INTPA & DG ECHO) – including both support to actual EU proposal development tasks (writing & compliance) as well as relevant/required donor liaison
- Identifying, analysing and monitoring EU funding opportunities in line with Plan Internationals programmatic priorities
- Representing Plan International in various working and coordination groups related to EU funding in Brussels both Plan International internally (e.g. DG ECHO Global Account Management Group) as well as externally (e.g. Voice and Concord)
- Acting as focal person on DG INTPA and DG ECHO compliance (e.g. DG ECHO Audits, renewal of FPA/ EU Humanitarian Partnership Certificate, etc.)
- Quarterly analyses of EU Portfolio including projections updates
- Support the development of strategically important and at scale proposals with bilateral donors (e.g. multi-country, consortia and/or global proposals) like German Federal Foreign Office (GFFO) and BMZ as per request
- Participate in and support of the annual planning in regards to resource mobilisation actions
Although the position is decentralized, it is expected that the role will work pro-actively and agile with the various teams/colleagues at Plan International Germany – who are mainly based in Hamburg – in particular with the members of the Business Development Unit (BDU), the regional programme specialists and their teams, the finance team and the technical expert team.
Key Accountabilities and % proportion
- Coordination of EU related resource mobilisation actions (Approx 70%)
Resource mobilisation with focus on EU funding both for development and humanitarian projects (DG INTPA & DG ECHO). This includes among others:
- Support to EU proposal development processes (writing)
- Responsible for compliance aspects in the EU proposal development processes (ensuring eligibility of Plan International and selected partners, submission of proposals into EU platforms, MoUs with Partners etc.)
- Relevant/required donor liaison in Brussels (e.g. attending annual HIP meetings, engagement with EU institutions)
- Regular exchanges and coordination with Plan’s EUO
- Exchange with peer organisations and networks in Brussels
Identifying, analysing and monitoring EU funding opportunities in line with Plan Internationals programmatic priorities. This includes among others:
- Identifying, preparing and sharing respective information Programme Teams and BDU
- Summarizing key information from the EU proposal guidelines/Calls for Proposals required for making go-no-go decisions
Representing Plan International in various working and coordination groups related to EU funding in Brussels. This includes among others:
- Plan’s DG ECHO Global Account Management Group/GAM
- Plan’s coordination Task Force/Working Group on DG INTPA
- VENRO, CONCORD & VOICE
Acting as focal person on DG INTPA and DG ECHO compliance. This includes among others:
- Lead on DG ECHO Audits,
- Renewal of FPA/ EU Humanitarian Partnership Certificate
- Managing PADOR/PROSPECT/OPSYS for GNO
- Induction for new GNO staff on EU related rules and regulations
Quarterly analyses of the EU Portfolio including projections updates. This includes among others:
- Maintenance/updating of database related to the EU portfolio
- As per request providing information to the Program Director, programme teams and BDU on EU related matters
- Support to non-EU related resource mobilisation actions (Approx 30%)
Support to the regional programme teams and BDU for regional, multi-country, global and/or consortia proposal development with German bilateral donors like BMZ, GFFO, GIZ etc. This includes among others:
- Support in writing/drafting of the proposals
- Support in coordination and setup of the proposals with Plan Country offices as well as external partners (for consortia)
Participate as member of the BDU in the annual BD planning of the programme department. This includes among others:
- Drafting BD related presentations
- Support development of BD projections
- Frequent updating of the BD strategy and related documents
Selection Criteria - Commitment to Plan International values and purpose
- Relevant tertiary qualification and or experience in related area such as humanitarian relief, disaster management, development or equivalent experience
- At least 3 years of practical work experience related to development cooperation and/or humanitarian relief inside with one or several International Organisations.
- Experience with EU related resource mobilisation – ideally both for DG ECHO and DG INTPA (formerly DEVCO)
- Track record on successful EU related resource mobilisation (other donors are considered an asset)
- Fluent in English in speaking and writing, proficiency in German preferred, further language skills in French and Spanish are considered a strong asset.
Knowledge and skills
- Strong proposal writing skills
- Knowledge of the international DC and DRM/humanitarian standards (i.e. SDGs, CHS, humanitarian principles….)
- Track record on work experience in either development cooperation or humanitarian assistance
- Resource mobilization experience with the most important international as well as national donors of GNO (i.e. ECHO/INTPA, BMZ, GIZ, GFFO, UN agencies etc.) – this incl. a strong proposal writing track record with various institutional donors in leading roles
- Experience working in programme countries in the global south (considered an asset) or Headquarters.
- Experience working for an int. and global Organisation like Plan International (required).
- Application knowledge of the most common computer software relevant for the role (e.g. MS Teams, Excel etc.)
- Capable to work calm and professionally under pressure including on tight deadlines.
- Capable to work decentralized, autonomous, self-organized and pro-active without generally waiting for the instruction of the line manager as a general work principle.
- Capable to motivate colleagues and team members, to provide them with professional advice and guidance
- Team player - adhering to team structures
- Strong problem solving skills
- Open for new approaches and ideas and readiness to address them in a creative and innovative manner.
Based in: Brussels, Belgium (Plan International EU Office, Galerie Revenstein 27, 3rd floor.)
Duration: 2 years CDD (Belgian fixed term contract)
Status: Full-time (5 days = 37.5 hrs./week)
Salary: Based on experience
Benefits: 20 legal holidays + 4 PLAN holidays, pension scheme, life insurance cover, hospitalization, dental and outpatient cover, meal vouchers, work-related public transport costs
Travel: Yes, travel might be necessary depending on need, within or outside Europe, including to projects and operations.
How to apply
If you meet the skills requirements above and are interested in applying for this post, please send your CV (no Europass) and cover letter (no longer than 2 pages) in English to EUORecruitment@plan-international.org with “Application: EU Resource Mobilisation Coordinator” in the subject.
Deadline for applications is Sunday 2 May 2021 at 23:59, local time in Brussels, Belgium.
Applications received after the deadline will not be reviewed. Please note that only shortlisted candidates will be contacted. If you do not hear back from us until 21th of May, unfortunately your application has been not considered.
Visa/passport requirements: the candidate must currently hold the independent right to live and work in Belgium and be prepared to ensure that right remains throughout the scope of the contract.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People Policy. Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with. Plan International believes that it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.